Committee

President: Ian Ryan

Vice President: Jeff Crass

Treasurer: Kate Hefferan

Business: Andreas Rauch

Library: Michael Law

Social: Karen Smith

Secretary: Karen Smith

Access: Tim Macartney-snape

IT: Adam Foster

Membership: Jean Cane

Thrutch: Tony Larbalestier

AGM 2020 Executive Committee Process

Nominations

Nomination e-mail:

  • E-mail sent to all active members whose membership is current (i.e. not expired)
  • Include position descriptions for all committee roles
  • Form for people to nominate themselves
  • If a member would like to change their nomination, please contact [email protected]

Collection:

  • Secretary will download member records as at the start of the process
  • Nomination period will be open for 3 weeks from 28 Oct to 18 Nov
  • All nominations will be cross checked with the original member record to ensure that only current members are nominated
  • Any person nominated who is not a current member will be excluded and informed via e-mail
  • Invite nominees to send a portrait photograph for the voting form

Voting

Club Rules on Voting:
4.8 Nomination sufficient
If only one nomination is received for a vacancy on the Committee, the candidate nominated is taken to be elected.
4.9 No nomination
If no nomination is received for a vacancy on the Committee, or if no person who is nominated for a vacancy on the Committee accepts that nomination,t that position is taken to be a casual vacancy.
4.10 Ballot
If more than one nomination is received for a vacancy on the Committee, a ballot is to be held. The ballot for the election of Committee Members is to be conducted in the usual and proper manner as directed by the Committee.

Preparation:

  • Voting form will be created with all valid nominations per committee position
  • Brief paragraph will be included in order for people to make an informed decision
  • Portrait photograph can be included
  • E-mail will be sent to all members
  • Voting will be open for 2 weeks from 20 Nov to 4 Dec
  • Only one vote per person – if more than one is received from an individual, the first vote will be counted
  • All member votes will be cross checked with the original member record to ensure that only current members have voted
  • Any person who is not a current member will have their vote excluded
  • In-person or teleconference voting will also be available at the AGM (run during the voting period)
  • Votes will be tallied after the voting period has closed

Outcome of 2021 Process – Nominations for each role were received and no ballot was required – hence the nominations were taken as elected as of 18 Nov 2020