President: Ian Ryan
Vice President: Jeff Crass
Treasurer: Kate Hefferan
Business: Andreas Rauch
Library: Michael Law
Social: Karen Smith
Secretary: Karen Smith
Access: Tim Macartney-snape
IT: Adam Foster
Membership: Jean Cane
Thrutch: Tony Larbalestier
AGM 2020 Executive Committee Process
Nominations
Nomination e-mail:
- E-mail sent to all active members whose membership is current (i.e. not expired)
- Include position descriptions for all committee roles
- Form for people to nominate themselves
- If a member would like to change their nomination, please contact [email protected]
Collection:
- Secretary will download member records as at the start of the process
- Nomination period will be open for 3 weeks from 28 Oct to 18 Nov
- All nominations will be cross checked with the original member record to ensure that only current members are nominated
- Any person nominated who is not a current member will be excluded and informed via e-mail
- Invite nominees to send a portrait photograph for the voting form
Voting
Club Rules on Voting:
4.8 Nomination sufficient
If only one nomination is received for a vacancy on the Committee, the candidate nominated is taken to be elected.
4.9 No nomination
If no nomination is received for a vacancy on the Committee, or if no person who is nominated for a vacancy on the Committee accepts that nomination,t that position is taken to be a casual vacancy.
4.10 Ballot
If more than one nomination is received for a vacancy on the Committee, a ballot is to be held. The ballot for the election of Committee Members is to be conducted in the usual and proper manner as directed by the Committee.
Preparation:
- Voting form will be created with all valid nominations per committee position
- Brief paragraph will be included in order for people to make an informed decision
- Portrait photograph can be included
- E-mail will be sent to all members
- Voting will be open for 2 weeks from 20 Nov to 4 Dec
- Only one vote per person – if more than one is received from an individual, the first vote will be counted
- All member votes will be cross checked with the original member record to ensure that only current members have voted
- Any person who is not a current member will have their vote excluded
- In-person or teleconference voting will also be available at the AGM (run during the voting period)
- Votes will be tallied after the voting period has closed
Outcome of 2021 Process – Nominations for each role were received and no ballot was required – hence the nominations were taken as elected as of 18 Nov 2020